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Privacy Policy

Last updated: March 29, 2026

1. Introduction

EpicLife OS ("we," "our," or "us") is committed to protecting the privacy and security of your personal information. This Privacy Policy describes how we collect, use, disclose, and safeguard your information when you visit our website, use our platform, or engage with our services.

By accessing or using EpicLife OS, you agree to the collection and use of information in accordance with this policy. If you do not agree with the terms of this policy, please do not access the site or use our services.

2. Information We Collect

Personal Information: When you register for an account, request a demo, or contact us, we may collect your name, email address, phone number, company name, job title, and other contact details you voluntarily provide.

Usage Data: We automatically collect information about how you interact with our platform, including pages visited, features used, time spent, device information, browser type, and IP address.

Integration Data: If you connect third-party services (such as Google Workspace, Salesforce, or wearable devices), we access only the data necessary to provide our services, as authorized by you.

Wellness Data: If you choose to use personal wellness features, any health or wellness data you provide is treated with the highest level of privacy protection under our Privacy Wall architecture.

3. The Privacy Wall

EpicLife OS features a proprietary Privacy Wall — an architectural boundary that separates personal life data from employer-visible data. This means:

  • Your personal goals, journal entries, wellness data, and life planning information are never visible to your employer.
  • Employers receive only aggregated, anonymized wellness trends at the organizational level.
  • The Privacy Wall is enforced at the infrastructure level, not merely through access controls.

4. How We Use Your Information

We use the information we collect to:

  • Provide, operate, and maintain our platform and services
  • Personalize your experience and deliver AI-driven recommendations
  • Process your requests, transactions, and communications
  • Improve our platform through analytics and usage patterns
  • Send you updates, security alerts, and support messages
  • Comply with legal obligations and enforce our terms

5. Data Sharing & Disclosure

We do not sell your personal information. We may share your information only in the following circumstances:

  • Service Providers: With trusted third-party vendors who assist in operating our platform, subject to confidentiality agreements.
  • Legal Requirements: When required by law, regulation, or legal process.
  • Business Transfers: In connection with a merger, acquisition, or sale of assets, with notice to affected users.
  • With Your Consent: When you explicitly authorize us to share specific information.

6. Data Security

We implement industry-standard security measures including AES-256 encryption at rest, TLS 1.3 encryption in transit, role-based access controls, and regular security audits. We are actively pursuing SOC 2 Type II certification and maintain HIPAA-ready infrastructure.

7. Data Retention

We retain your personal information only for as long as necessary to fulfill the purposes outlined in this policy, unless a longer retention period is required by law. You may request deletion of your data at any time by contacting us.

8. Your Rights

Depending on your jurisdiction, you may have the right to:

  • Access the personal information we hold about you
  • Request correction of inaccurate information
  • Request deletion of your personal information
  • Object to or restrict certain processing activities
  • Request portability of your data
  • Withdraw consent at any time

To exercise any of these rights, please contact us at [email protected].

9. Changes to This Policy

We may update this Privacy Policy from time to time. We will notify you of any material changes by posting the new policy on this page and updating the "Last updated" date. Your continued use of our services after changes constitutes acceptance of the updated policy.

10. Contact Us

If you have questions about this Privacy Policy or our data practices, please contact us at:

EpicLife OS
Email: [email protected]